Enterprise content management

Enterprise content management:
Software solutions make it easy for organizations to create extensive content with a variety of information. There are many ways to collect this information: documents, email messages, worksheets, charts, presentations, videos, and web pages, to name a few.
Without proper management of this content, it is difficult to find the information you need and track changes. Our Enterprise Content Management (ECM) solutions include the tools required to organize and manage content throughout the content lifecycle, from creation to archiving. Our solutions integrate the familiar tools of the Microsoft Office system with features for managing, tracking and archiving documents.

Document management
Our ECM solutions increase the productivity of your company and provide the following features for managing documents:

  • Centralized management of different content: Storing content regardless of its type in a central repository to make it easier to find, use and share information.
  • Management of document properties (metadata): Thanks to the fast and partially automated acquisition of metadata for documents, these can be found more quickly – information on the content no longer has to be managed in long file names.
  • Global management of metadata: Reusable metadata sets make it easy to organize and find content.
  • Unique identification of documents: Document IDs provide a unique identifier for each object in the content collection.
  • Save time by using content types: content types enable the definition of content type-specific structured information for individual content types such as manuals or documentation.
  • Control Access to Information: Well-defined permissions give you a variety of tools to control access to information at any level, from a single document to an entire organization.
  • Optimization of online collaboration: Integrated document workflows enable direct creation, tracking and collaboration in document-oriented processes directly from MS Office programs.

Management of digital media
Our ECM solutions enable the playback and management of digital media content such as video and audio. Below are some key details about these features:

  • Direct playback of media content: Video and audio files can be played directly from the document workspaces.
  • Use optimized media libraries: The media object libraries are optimized for media content. There are many useful administrative functions available, such as: Metadata, content types and unique IDs. In addition, the media asset libraries provide thumbnails for pictures and videos with the built-in ability to preview videos.

Revision-save archiving
Archiving functions enable business documents to be saved in their final state and to protect them against subsequent changes. Organizations can implement information management policies for business records – this can ensure that information processing complies with company regulations or business policies.

  • Better compliance with laws and regulations: Policies for the storage, protection and monitoring of business records can be implemented to ensure that these records are properly kept. Logs are used by internal and external auditors as evidence of proper storage.
  • Better compliance with laws and regulations: Policies for the storage, protection and monitoring of business records can be implemented to ensure that these records are properly kept. Logs are used by internal and external auditors as evidence of proper storage.
  • Audit-proof archiving: A secure repository ensures that data records are stored in a locked, final state.

Web content management
The management of web content provides the following functions:

  • Quick and easy creation and publication of content: With the help of familiar tools (e.g. MS Office), web content can be created and published quickly.
  • Consistent look and feel of websites: Approved master pages and page layouts can be created that allow content authors to set branding and navigation once for a website and to reuse them.
  • Reduce website implementation and administration costs: Multi-tier infrastructure for publishing content to intranet, extranet, and Internet websites can be implemented.